EXECUTIVE ASSISTANT & OFFICE MANAGER $5,500 - $7,000 US MEDICAL DEVICE COMPANY
My Client, based in Central Singapore is looking for a strong and experienced Executive Assistant (60%) & Office Manager (40%).
This newly created role promises to have lots of challenges for this new hire as they are going through a high level of growth and there will be the need to relocate to new offices in the next few months
Responsibilities
- Daily secretarial support to BU Director, Sales & Marketing director
- Responsible for travel ticket reservation, hotel reservation, airport pickup and daily meeting car reservation
- Assist in preparation of visa application materials for international travel
- Meeting support (application, withholding, write-off)
- Support Sales Development Meeting, Gate Keep Meeting, Dealer conference, Annual meeting, Other internal meetings
- Conference invitation sending and conference room reservation, do related preparation, such as meeting room table and chair layout design, prepare tea break and order meal
- Pre-audit of approval materials of BU Head - all kinds of contracts, all kinds of application forms (be familiar with all kinds of supporting materials and internal audit process)
- Write internal communication documents and speeches
- Assist to complete the form collation, report making and data analysis
- Stationery reservation
- Departmental snack booking
- Maintain and inventory office equipment to ensure a comfortable office environment
- New Employee Orientation
- After receiving the on-board notice issued by HR, apply for laptop, badge, business cards, etc.
- Open system permissions and public disk permissions for new employees
- New employee internal process training
- Payment
- Third party employee service charge application
- Monthly statement account check and payment
- New vendor application
Requirements
- At least 3 years' experience in foreign invested enterprises, familiar with administration process
- Proficient in Outlook, WORD, EXCEL, PowerPoint and other office software
- Work conscientiously, proactive, quick learner, ability to work under pressure, sense of ownership, efficiency consciousness
- Excellent communication skills, helpful and service-oriented
- Sound English skills both written and spoken
Please send your resume in WORD format by clicking the apply button below or contact Julia Rowan via email at julia.rowan@voltasia.com.sg for a confidential discussion. Please note that only short-listed candidates will be contacted. CEI Reg. Number R1436123 (Julia Kay Rowan).
